Records Management Standards and Procedures

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

Accession files 4.5.1

Accession, definition 4.5.1

Administrative Records Classification System 3.2.1 to 3.2.8; see also ARCS. 3.1.1

Archival custody 7.6.3

ARCS 3.1.1

appendices 3.2.7

codes 3.2.1

explanatory notes 3.2.6

freedom of information and protection of privacy flags 3.2.5

labelling 3.2.1

levels of responsibility 3.2.6

primary numbers 3.2.1 to 3.2.2

registration 2.2.1 to 2.2.2

retention and disposition schedules 3.2.6

sample page 3.2, app. A

scope notes 3.2.5

secondary numbers 3.2.2 to 3.2.3

tertiary numbers/codes 3.2.3 to 3.2.5

Boxes

labelling 7.5.2 to 7.5.3

pickup 7.6.3 to 7.6.4

procurement 4.4, app. A

transfer 7.5.1

Cabinet Documents 4.6.1 to 4.6.2

Cabinet submissions 4.6.1

Charge out cards 4.2.4

Closed Volume template 4.3.1

Codes 3.2.3 to 3.2.8

Codes, ministry organizational, listing 3.2, app. B

Contractor records 4.7.1

Correspondence 2.3.2

Cross referencing 5.3.1

Culling/purging 7.3.1 to 7.3.2

Disaster Recovery

water damaged records 9.1.1 to 9.1.3

Electronic mail 8.2.1

ELF program 2.6.1

Eliminate legal-size folders program see ELF

Explanatory notes 3.2.5

File backs 4.2.4

File lists 5.2.1

File operations 2.3.1 to 2.3.3

Filebacks, procurement 4.4, app. A

Files

accession 4.5.1

confidential 5.2.1

definition 4.1.1

descriptive labels 4.2.1

employee 3.2.7

expansion pockets 4.2.1. 4.3.1

fasteners 4.2.4

folders 4.2.1

folders, procurement 4.4, app. A

maintenance 2.3.2

standards 4.2.1 to 4.2.4

storage standards 4.3.1 to 4.3.2

supplies and equipment procurement 4.4.1

thickness 4.3.1

Travel Voucher 3.2.7

Final disposition 6.4.1. 7.1.1. 7.2.1. 7.3.1 to 7.3.2. 7.4.1 to 7.4.2. 7.5.1 to 7.5.3. 7.6.1 to 7.6.6. 7.7.1 to 7.7.2. 7.8.1.

Finding aids 5.3.1

Forms

Access Authorization Confirmation/Amendment, ARS 194 5.5, app. A

Authority to Apply Schedule, ARS 130 4.5, app. A

Box Content File List, ARS 462a 7.6, app. D

Box Contents Detailed File List, FS 1079 7.6, app. E

Client Authority to Apply Schedule, ARS 517a 7.6, app. C

Culling Report 7.6, app. F

Inventory Transaction, FS 17 7.6.6

Records Destruction Authorization, ARS 518 7.6, app. H

Records Services Application, ARS 118 7.6, app. A

Records Transfer Location List, ARS 011a 7.6, app. B

Retrieval Log, FS 613 5.4, app. A

Sixty-Day Notice of Final Disposition Action, ARS 196 7.6, app. I

Transfer of Legal Custody, FS 143 5.4, app. B

Freedom of information and protection of privacy 2.5.1

Freedom of information and protection of privacy flags 3.2.5

Keyword index 5.3.1

Labels

box 7.5.1

colour coded 4.2.2 to 4.2.4

descriptive 4.2.1

destination 7.5.3

file back 4.2.3 to 4.2.4

procurement 4.4, app. A

Levels of responsibility notes 3.2.6

Location controls 5.4.1 to 5.4.2