Records Management Standards and Procedures
B.C. Ministry of Forests [GIF 1K]

8.2 E-Mail

General

The Interpretation Act definition of a record includes a provision for electronic mail (e-mail). E-mail is therefore subject to the same statutory and policy requirements as any other government record (see “References” section). As a result, the records management standards and procedures outlined in this manual apply to all MOF e-mail.

Definition: E-mail

E-mail is information sent and received electronically between terminals linked by telephone lines or microwave relays. It includes point-to-point transmission of data or information via computer.

Standards

E-mail Management

E-mail that meets the transitory record criteria set out in 6.5, Records Scheduling -- Schedules for Special Categories of Records, may be disposed of when no longer required.

E-mail that is required for ongoing legal, fiscal, audit, administrative, or operational purposes must be transferred to a suitable storage medium, classified, and retained and/or disposed of according to normal records management practices (refer to chapters 3-7).

Note: Office Vision users can utilize PAFS (Print and File System) to add file numbers to OV notes and forward them to a storage location. From storage, these notes will be automatically sent to a support person for printing and filing. For details on how to use PAFS, refer to the MOF Office Vision User Guide, chapter 9.

References

B.C. Ministry of Forests [GIF 1K]
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Information Management Group, B.C. Ministry of Forests

Comments to: RMHELP
This page last updated: December 31, 1995.
URL: http://www.for.gov.bc.ca/tasb/manuals/recman/rm8-2.htm