Section 7.6 - Procedures and Documentation -
Appendix A

COMPLETION INSTRUCTIONS, ARS 118, RECORDS SERVICES APPLICATION

GENERAL INSTRUCTIONS

1. For records that do have an approved schedule, complete accession number field only.
2. For records that do not have an approved schedule, or the schedule is pending, complete all fields.

• apply for records management services and a one-time records schedule. These are records that cannot be classified under current ARCS or ORCS.
• apply for an amendment to an existing schedule

A detailed file list that includes file numbers, descriptions, date ranges, and applicable schedules must be included with each ARS 118 submitted. Forms FS 1079 (refer to appendix E), ARS 462b, or a word processor-generated list are acceptable formats for the file list. This is in addition to the ARS 011a (refer to appendix B) where a request for an offsite transfer is being made. Include a copy of this list for the MRO’s records.

An accession number is required for all records transfers. This number can be obtained from BCIMS ((250)387-1583).

On completion of the ARS 118, retain the yellow copy for your records and forward the white and pink copies, along with all required documentation, to the Records Management Section. The Records Management Section will sign and forward to BCIMS. BCIMS will make the necessary arrangements.

indicate most recent changes

[ Prev page | Table of Contents ]
[ ISB Home | MoF Home | B.C. Home ]

Information Management Group, B.C. Ministry of Forests

Comments to: RMHELP
This page last updated: November 18, 1997.
URL: http://www.for.gov.bc.ca/tasb/manuals/recman/rm7-6-a.htm