Records Management Manual [6.1] Overview

Records Management Standards and Procedures
B.C. Ministry of Forests [GIF 1K]

6.1 Overview

General

A records schedule is a “timetable” that specifies the length of time a record must be retained before it is eligible for final disposition. In addition, schedules specify how records eligible for disposition are to be processed.

Specifically, schedules prescribe:

the record’s active retention period (i.e., length of time the record will be retained as an active record)
the record’s semi-active retention period (i.e., the length of time a record will be retained in semi-active storage prior to final disposition)
details of the record’s final disposition (i.e., what will be done with the record after semi-active storage -- destruction, transfer to Archives)

Scheduling ensures that records are stored or disposed of to optimize accessibility and cost effectiveness.

Standards

Compliance With ARCS/ORCS

All ministry records must be scheduled in compliance with ARCS or ORCS retention schedules (refer to chapter 3, Records Classification).

References

General Management Operating Policy manual, 3.5
Administrative Records Classification System manual, “How to Use,” (Glossary of Terms)

Information Management Group, B.C. Ministry of Forests

Comments to: RMHELP
This page last updated: December 31, 1995.
URL: http://www.for.gov.bc.ca/tasb/manuals/recman/rm6-1.htm