Records Management Manual [4.4] File Supplies

Records Management Standards and Procedures
B.C. Ministry of Forests [GIF 1K]

Chapter 4 - File Creation and Management

Section 4.4 - File Supplies Procurement

Effective: March 31, 1995
Updated: September 15, 1997

General

Ministries are responsible for ensuring that filing supplies and equipment are acquired and used in accordance with government policy and standards. The following section outlines procurement procedures for file supplies and equipment and lists (appendix A) standard and/or recommended filing supplies to be used in the Ministry of Forests.

Procedures

Filing supplies can be acquired as follows:

Order Stocked items from the Office Products Centre (OPC).
Where items are available from the OPC, an OPC stock number is included on the standard list in appendix A. This number must be quoted on all orders.
Detailed instructions on the preparation of OPC requisitions are contained in the Office Products Centre catalogue.
Order items directly from the supplier with which MOF has established a standing offer.
Order items from BCIMS.
Some filing supplies are available from BCIMS. These items are identified on the standard list in appendix A.
To obtain filing supplies from BCIMS, phone (250) 356-7137.

Note also that MOF forms specific to filing procedures are available from the Ministry Records Officer via phone request, or via OV message to RMHELP. Refer to appendix B for a list.

References

General Management Operating Policy manual, 8.3

indicate most recent changes

Information Management Group, B.C. Ministry of Forests

Comments to: RMHELP
This page last updated: November 18, 1997.
URL: http://www.for.gov.bc.ca/tasb/manuals/recman/rm4-4.htm