Records Management Manual [4.1] Overview

Records Management Standards and Procedures
B.C. Ministry of Forests [GIF 1K]

Chapter 4 - File Creation and Management

Section 4.1 - Overview

Effective: March 31, 1995
Updated: September 15, 1997

General

Ministry Responsibilities: Records Maintenance

Government records management policies require that ministries maintain their records in physical formats that will:

ensure the records’ preservation and security
permit efficient access and retrieval
promote cost-effective filing and storage

Ministry of Forests file creation and management standards and procedures support this requirement by promoting standardization of basic operations such as:

selection of appropriate storage media (e.g., file folders, electronic)
effective (i.e., consistent) labelling
effective (i.e., cost effective, accessible, secure) storage

Definition: File

For the purposes of the standards and procedures contained in this chapter, files are defined as the physical media used to store records.

References

General Management Operating Policy manual, 3.5
Freedom of Information and Protection of Privacy Act, ss. 69 (1) - (4)

indicate most recent changes

Information Management Group, B.C. Ministry of Forests

Comments to: RMHELP
This page last updated: November 18, 1997.
URL: http://www.for.gov.bc.ca/tasb/manuals/recman/rm4-1.htm