Section 3.1 - Overview

General

• a means for consistently classifying (identifying and organizing) records so that they can be easily retrieved
• a means for applying approved (by the Legislature) records retention and disposition schedules to all records to ensure that they are stored and disposed of appropriately (i.e., according to government records management criteria)

Administrative Records Classification System (ARCS) is used to classify records pertaining to the administrative, or "housekeeping," activities of the ministry. Administrative records are related to such functions as personnel, finance, facilities management, equipment and supplies, general administration, and automated technology. Because administrative functions are common to all ministries, ARCS is a government-wide records classification system. Refer to the BCIMS Administrative Records Classification System manual, "Introduction and Guidelines," for a detailed description of ARCS.

Operational Records Classification System (ORCS) is used to classify records pertaining to the continuing operations and services provided by a ministry. Operational functions are unique to each ministry, and therefore each ministry must develop its own ORCS based on standards developed by BCARS. Refer to the MOF Operational Records Classification System manual for a detailed description of the MOF ORCS. Refer to the BCIMS Records and Information Management Manual, 5.5/04, for government-wide ORCS standards.

References

• Administrative Records Classification System manual, "Introduction"
• Operational Records Classification System manual (MOF)
• Records and Information Management Manual (BCARS), "Introduction and Guidelines," section 5.5/04
• General Management Operating Policy manual, 8.3
• Ministry Policy Manual, "Revenue and Corporate Services" volume, 9.2

Information Management Group, B.C. Ministry of Forests

Comments to: RMHELP
This page last updated: November 18, 1997.
URL: http://www.for.gov.bc.ca/tasb/manuals/recman/rm3-1.htm