|Volume 2 - Management Services
Chapter 9 - Administrative Services
Policy 9.2 - Records Management Program
Effective Date: 31-Jul-97
This policy describes the Records Management Program, which is the administration and control of all Ministry records.
As a valuable Ministry resource, Ministry records will be created, classified, maintained, retrieved, scheduled, and stored according to standards and procedures described in the Records Management Program and government policy.
Branches, regions, and districts will create and maintain records relating to their own functions.
The Deputy Minister has delegated authority to the Ministry Records Officer to administer records management policy as well as responsibility for:
The Ministry Records Officer, in consultation with the Records Management Branch, will arrange for staff to be trained in the use of the Records Management Program.
Standardized record classification systems will be used to establish uniformity throughout the Ministry, as follows:
Each record or document must be classified under one of these two systems and will bear the appropriate file number.
Records identified as inactive will be scheduled for disposal according to the timetable applicable for each records classification. Records are disposed of under the Document Disposal Act.