Appendix 10. Procedures and Responsibilities for Establishing, (Varying or Cancelling) Recreation Map Notations/Reserves

Introduction

Step 1 Preparation for Statusing (Figure 7)

Step 2 Statusing (Figure 7)

Step 3 Clearance (Figure 7)

Step 4 Variance or cancellation (Figure 8)

The procedures and responsibilities for each of these four steps follow (numbers in each step relate to the figures):

Step 1 – Preparation for Statusing

District will:

1. Determine the approximate location of the area or trail corridor.

2. Prepare a draft map identifying the proposed boundaries for the map notation/reserve (preferably on a forest cover map).

3. If varying an existing map notation/reserve, go to number 5 below. If a new area, complete a preliminary status check for the new map notation/reserve. If there are obvious conflicts, discontinue the process.

4. Establish a name for the project, obtain a 900 project file number from FTAS-Rec and prepare a project file.

5. Carry out a field check of the area as required. Complete Recreation Site Evaluation Form FS 261 and identify proposed objectives for the area or trail corridor.

6. Prepare and distribute internal referral packages to other staff. Request comments within 30 days. If no reply, assume approval. Note all conflicts upon return of the internal referrals. Discuss to resolve conflicts. If conflicts cannot be resolved, discontinue the process.

7. Submit a final map, along with other pertinent information, to draughting for preparation of Exhibit A Form FS 357. Note that the project name and number must be prominently placed on the Exhibit A and, for trails, the Exhibit A must also identify the trail right-of-way width.

8. Distribute referrals to the other agencies requesting their comments within 45 days. If no reply, assume approval. Note all conflicts upon return of external referrals. Discuss to resolve conflicts. If conflicts cannot be resolved, discontinue the process.

   Forest Service Map Notation (inside Provincial Forest)

9. Prepare a Clearance Request Form FS 195 and forward along with the Exhibit A to Range, Recreation and Forest Practices Branch (RRFPB).

   MELP Map Reserve (outside Provincial Forest)

10. Prepare a Proposal For Reserves Form L.43, and forward along with the Exhibit A to the district land manager, MELP. All external referrals will be handled by MELP. Note all conflicts upon return of external referrals from MELP. Discuss to resolve conflicts. If conflicts cannot be resolved, discontinue the process.

    Step 2 – Statusing

    Forest Service Map Notation (inside Provincial Forest)

    Range, Recreation and Forest Practices Branch will:

    Upon receipt of the district's request and within 10 days of date of receipt of request, prepare a project file (if a new area) or obtain the existing project file (if an existing map notation). Enclose the completed Clearance Request Form and Exhibit A from the district and forward to Resource Tenures and Engineering Branch (RTEB) for statusing.

    Resource Tenures and Engineering Branch will:

    Carry out statusing (i.e., process the clearance documents) and send copies to district and RRFPB for their records.

    Map Reserve (outside Provincial Forest)

    Ministry of Environment, Lands and Parks will:

11. Process the Proposal for Reserves Form L43, approve or not approve the establishment of the map reserve. If approved, establish a MELP file number in the name of the MoF, and send copies to MoF district and RRFPB.

    Step 3 – Clearance

    MoF Map Notation and MELP Map Reserve

    District will:

12. Upon receipt of the processed clearance documents, check all information and determine whether the proposal should proceed (i.e., there is clear status and the proposal is compatible with any existing tenures). Where existing tenures are in place and it is not clear whether the proposal is compatible, the district should seek legal counsel directly from Legal Services Branch, Ministry of Attorney General.

13. Enter the map notation/reserve on the Forest Tenure Administration System-Recreation (FTAS-Rec) (Chapter 7, MoF Recreation Manual) and the recreation inventory (Chapter 6, MoF Recreation Manual).

14. Submit maps and reports to draughting to update management atlas and forest cover maps.

    Step 4 – Varying or Cancelling a Map Notation/Reserve

    MoF Map Notation (inside Provincial Forest)

District will:
1. Forward variance/cancellation notice to RRFPB identifying the project number and the name of the area to be varied/cancelled.

2. Vary/cancel the map notation on the FTAS-Rec and on the recreation inventory, management atlas and forest cover map.

   Range, Recreation and Forest Practices Branch will:

3. Obtain the existing project file, complete Form FS 45 if cancelling or enclose clearance request form and Exhibit A if varying the project and forward to RTEB.

   Resource Tenures and Engineering Branch will:

4. Vary/cancel the project on the management atlas and return the project file to RRFPB.

   MELP Map Reserve (outside Provincial Forest)

   District will:

5. Send variation/cancellation notice to the district manager, MELP (with copy to RRFPB) identifying the project number and name of the area to be varied/cancelled.

6. Vary/cancel the map reserve on the FTAS-Rec and the recreation inventory.

   Ministry of Environment, Lands and Parks will:

7. Vary/cancel the project from MELP maps and records and return the project file to district (with copy to RRFPB).