| Seedling Purchase & Sale Procedures
Introduction
The purchase or sale of seedlings between agencies is a standard practice allowing
seedlings to be planted on the best available sites and minimizing the number of seedlings having to be destroyed
due to changes in planting programs.
The Ministry of Forests and Range uses one page contracts for the purchase or sale of seedlings between agencies
or funding sources. These contracts are signed by the purchaser and seller as per normal sales practices, and
provide protection for both parties while ensuring that a fair market value for the seedlings is received by the
seller. These contracts are the Seedling Sale Contract and Seedling Purchase Contract. These forms are created
on NSA (Nursery and Shipping Admin) system
as a report when a seedling sale or purchase transaction is created on the system.
Funding source code for seedling requests are shown in the following table. BC Timber Sales (BCTS) seedlings are
coded BCT. Forests for Tomorrow program is divided into FTM (Ministry administered) and FTL (licensee administered).
| SPAR Funding Source Code |
Funded by: |
Administered by: |
Applies to Seedlings grown for: |
| BCT |
BC Timber Sales Program |
BC Timber Sales, MFR |
BC Timber Sales Program |
| LFP |
Licensee Funded Program |
Major licensees, other forest licence holders, or consultants |
Current reforestation of tenured forest licence areas, including woodlots and other small
licenses. |
| FTL |
Forests for Tomorrow Program |
Licensees |
Forests for tomorrow program |
| FTM |
Forests for Tomorrow Program |
MFR |
Forests for Tomorrow program |
Others-FIM,CL,
VFP,VCV,etc. |
MFR |
MFR |
Seedlings which do not fall into any of the above categories (for Forest Investment Vote,
Catastrophic Losses, research trials |
Since January 2004, reforestation and forest practices are regulated by the Forest
and Range Practices Act. The Seed and Vegetative Material Guidebook as well as the Chief Forester’s Standards
for Seed Use establish the rules governing selection and transfer of tree seed used to reforest Crown land. These
rules apply to creation of seedling requests or at the time of planting, if the stock is obtained through purchase/sale
or moved from its originally planned location.
Use of the Contracts
The Seedling Purchase contract is created/used when the Ministry of Forests and Range
is purchasing the seedlings.
The Seedling Sale contract is created/used when the Ministry of Forests and Range
is selling the seedlings.
It is the selling TSO's responsibility when selling BCT funded seedlings to another agency to sell the Surplus
seedlings, to build the Seedling Sale contract on NSA and send a copy to BC Timber Sales Headquarters in Victoria.
Note: BCTS HQ does require copies of all Seedling Sales and Purchase contracts, even between TSOs. Seedling
sales and purchase seedling and carton details need to be emailed to the appropriate Nursery Services offices
so adequate storage and transportation can be planned and carried out.
It is the purchasing TSO’s responsibility to purchase the surplus seedlings and build the Seedling Purchase contract
on NSA. The purchasing TSO will sign ‘Goods and Services Received’ on the related invoice and needs to ensure
the invoice accompanies the contract to BCTS HQ attention of Al McDonald or Patti Kagawa.
Any sales or purchases of BCT-funded seedlings must be clearly identified to ensure that debits and credits to
the appropriate BCT and other funding accounts occur. Seedlings and invoicing can then be attributed to the correct
TSO office. Since 2000, BC Timber Sales HQ has been administering funding for all BCT funded seedlings.
Completing the Contracts
Surplus seedlings are posted and purchased/sold on NSA. The Build Contract button is clicked to fill in the Purchase/Sale
contract automatically with the Seedling Request Key information. Updates to the prices and cold storage pick-up
location can be added to the contract before saving and printing.
Once the contract has been signed and witnessed by both parties and the 14-day inspection period has elapsed,
copies are distributed as follows: one to BC Timber Sales Headquarters attention Al McDonald, accompanied by the
signed-off invoice if seedlings are being purchased, one copy to the purchaser; and one copy to the seller. The
report can be printed at any point and the pdf file can be emailed to the appropriate nursery services office,
if necessary.
A spending matrix has been set up that designates the Timber Sales manager or appointed delegate to sign on behalf
of the Seed and Seedling Planning officer of BC Timber Sales as spending authority on the seedling purchase contract.
The contact at BC Timber Sales Headquarters is:
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