Harvest Billing System (HBS)
Connecting Industry
For a full description of the steps required to fully set your company up with the HBS, see Industry Procedure for Connecting to HBS  . The steps are described below.
Register and obtain a Business BCeID – For more information, visit: https://www.bceid.ca/ or contact the BCeID Help Desk @ 1-888-356-2741 Obtain a Registration Key – If you don't have one, fax a completed Application to Establish the Industry User Administrator Role to the HBS Help Desk. The IUA will be provided with a Registration Key Register on Public HBS Webpage – The IUA must visit the HBS Public Web Page. Under "Public User Services", select "Register". Enter the Registration Key and the Client Number / Location Code for your company and press Submit.
The enrolment request will be sent to the HBS Manager for approval. The creation of IDs should take approximately one week to complete. The IUA will be advised via email of successful enrolment. Register Users – The IUA will be expected to enroll the users within their company. Each Scale Site must have an Industry Site Administrator (ISA).
Note – Scalers require an authentication key to digitally sign their own scale returns. If a scaler loses his or her authenticiation key, or wishes to change it, they can do so through the ministry scaling administrator at their district office or by contacting the HBS Help Desk.
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The Delivery Profile contains details about how an Industry Client will collect or retrieve issued documents (volume estimate statements, compiled sample statements, invoices and ratio statements). An Industry Client may choose one of three document delivery methods available in HBS:
- E-Mail (attended delivery): an email is sent to the Industry Document Receiver with links to both the PDF & XML Documents
- FTP (unattended delivery): An email is sent to the Industry Document Receiver informing that the XML Documents are available on the Ministry's FTP Server and are now ready for transferring into the industry computer systems.
- Print (default): paper-based delivery using the postal system (not recommended)
Electronic Delivery (via the Email or FTP options) is an automatic, event driven process that replaces paper-based delivery using the postal system. Simply stated, industry clients receive links to electronic copies of Issued Documents via email once they are generated by the HBS – no waiting for the mail to go through the postal system.
The following steps must be performed to set up Electronic Delivery:
Set up an Industry Document Receiver (IDR) – The IDR is the designated recipient for electronic delivery of issued documents. As with all roles, the IDR must be set up by the IUA. Download and sign the Memorandum of Understanding (MOU) – The MOU confirms the understanding that the delivery of electronic documents is the equivalent to the physical delivery of the paper documents and the agreed method of delivery. The MOU is administered at the regional level, and must be signed by an authorized representative of each industry client and an authorized ministry representative. There is one MOU for each Region:
Fax the Completed MOU to the correct Regional Office:
| Forest Region | Mailing Address | Fax Number |
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| Coast | 2100 Labieux Rd
Nanaimo, BC V9T 6E9 | (250) 751-7197 |
| Southern Interior | 515 Columbia St
Kamloops, BC V2C 2T7 | (250) 828-4657 |
| Northern Interior | 1011 4th Ave
Prince George, BC V2L 3H9 | (250) 565-6671 |
Note – If using Unattended, you will need to contact the HBS Help Desk to provide them with the firewall (static) IP addresses of your systems.
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