Procurement Documents

Definition

There are several types of Procurement Documents used for Systems projects. The most common are:

• RFP is are Request for Proposal by the Ministry to the vendor community asking for their proposed costs and resources in response to a requirement or business need.
• ITQ is a Invitation to Quote, asking vendors to propose costs, qualified candidates or their company, in response to a very specific requirement or business need.

Roles and Responsibilities

• SDLC Roles and Responsibilities

Standards

The standards for creating an RFP or ITQ are provided by FMSB and the Purchasing Commission. Please follow the templates provided on the Forms index by searching for the appropriate form.

• Choosing the Type of Contract and Procurement Method (BC Gov only - info)
• Decision Making in the Procurement Process (BC Gov only - info)

Templates

Request for Proposal (RFP) and Invitation to Quote (ITQ) templates can be obtained off the ministry Forms Index.

The following templates are available:

• Forms Index search for RFP (BC Gov only - info)
  • RFP template package (FS1300)
  • Request for Proposal (RFP) IT Program Requirements (IT Req) - Use this document as an addition to Part C when writing a RFP for IT system development
  • and others from forms index search above
• Forms Index search for ITQ (BC Gov only - info)
  • ITQ template (FS1291)

Samples

Please contact the IMB Project Office for Information Technology specific samples if needed