Definition
A Records Impact Analysis (RIA) provides a structured manner of identifying
the records that are used as inputs to the system and records and reports
generated from the system. The RIA will identify the records, their appropriate
classification and retention along with the OPR and media format. The Records
Impact Analysis is drafted during the Planning phase and is finalized in the
Development phase
The draft Records Impact Assessment must be completed for all initiatives
to fully identiy the classifications and resulting retention periods for the
records related to the application. The RIA will also identify if there is a
need for the development of additional classifications using an Information
System Overview analysis
Roles and Responsibilities
Standards
Government wide standards for the records management are included in
Chapter
12 of the Policy and Procedures Manual and addressed in detail in the
Recorded
Information Management Manual.
The standard is to use the template below to complete a Records Impact Assessment
document, and if requirement, an Information Systems Overview.
Templates
Samples
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